Modify a distribution group members in Outlook

Accessing the Distribution List

  1. Selecting the Home tab and click on the Address Book
    Fig 1. The Home tab
    DL-Outlook-1
    Fig 2. The Address Book option on the Home tab
    DL-Outlook-2
  2. In the Search section enter the display name of your distribution list. E.g. QualityCommittee
    Fig 3. The Search field in the Global Address List (GAL)
    DL-Outlook-3
  3. Double click on the distribution list or right click and the select Properties. The details of the central distribution list will be displayed in a new window.
    Fig 3.  Example of a central distribution list and location of the Modify Members button
    DL-Outlook-4
  4. Click on the Modify Members… button

Adding Members to the Distribution List

  1. Click Add… and then search for the name or user ID of the person you want to add.
  2. Once you have found the person you want to add either double click on their name or highlight the name and click Add.
  3. Once you have the people in your list that you want to add click the OK button.
  4. You should then see them on the list. Click OK.
  5. Click OK again to close the properties window.

Removing Members from the Distribution List

  1. Search through the list for the person you want to remove. Highlight their name.
  2. Click on the Remove button.
    Click OK.

Nathan Payne

I have a passion for all things IT. Whether its the latest tablet or phone all the way through to pioneering cloud computing. In my spare time I like to keep myself busy with Cycling and Photography.

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